Integration format: CSV file
The Shoebooks integration allows you to speed up and increase the accuracy of payroll processing by enabling the export of employee hours (as set up in your Ento employment contracts) in a file format that can be directly read and imported by Shoebooks.
The Shoebooks integration can be added to your account by navigating to Add-Ons > Shoebooks.
Export options are set within the add-on edit screen:
Name: The name of the integration that will appear in your list of export options when exporting pay cycle data.
Job field: Allows you to export the area or role ID of the shift itself, or the ID/name of the employee's primary area or role, as the job field of your Shoebooks export.
Configuring Ento to communicate with Shoebooks
To ensure that the export file created by Ento can be imported and read by your Shoebooks system successfully and without errors, you’ll need to ensure that:
All employee IDs in Ento all match those of your Shoebooks setup
Each earning rate in your Ento Awards have a earning rate ID that matches a corresponding pay element in Shoebooks
Each leave type in Ento has an ID that matches a corresponding pay element in Shoebooks
This should all be set up during your Ento implementation, so for any future changes or additions, it’s advised to chat to Ento Support for assistance.
Exporting timesheets as part of a pay run
Once you’re ready to send timesheet data to Shoebooks, simply navigate to Payroll & Leave > Pay cycles and click ‘Export’ next to the pay cycle in question.
Choose the ‘Shoebooks’ export type and it’ll display information relating to the processing of data, before allowing you to download the file that you can use for importing.
Help using Shoebooks
For assistance with your Shoebooks system, including importing timesheet files, please contact the Shoebooks support team or your Shoebooks account manager.